Compliance doesn’t have to mean more paperwork. In fact, the move towards digital waste tracking could be an opportunity to reduce some of the administration involved in managing waste information. The key is making the digital process fit around the way businesses already work. That’s the thinking behind Okappy’s proposed DEFRA integration.
Start with the information you already have
For many businesses, the Waste Transfer Note already contains a large amount of the information required for reporting. So why start again?
The Okappy solution is designed to use existing information wherever possible, with information submitted to DEFRA automatically.
Step 1: Add your Waste Transfer Note
The normal job information is recorded in Okappy. Supporting documents, notes, photographs and other information can also be attached to the job.
Okappy already supports jobs, templates, checksheets, attachments, notes, customer and site records and mobile workflows.
Step 2: Update the work done
Once you or your engineer updates the work done with details of the transfer, Okappy will connect to DEFRA system and send the relevant information. The DEFRA system checks the details and provides a Movement ID which is added to the waste transfer note.
Step 3: Check the information
At this stage, you or your engineer can check the information.
Step 4: Submit digitally
Once you are happy with the information then simply complete the job as normal. Okappy will connect to the DEFRA system and provide the waste transfer information along with the Movement ID. The DEFRA system will check the information and provide the Transfer ID which is added to the waste transfer note.
Step 5: Keep the record
The Okappy system stores the submission information against the job, including the final DEFRA Waste Tracking ID.
That means the information isn’t simply sent away and forgotten. It’s part of the job record.
Step 6: Correct if necessary
Mistakes happen. If something needs changing, you can correct the information and send an update within the timeframes allowed by DEFRA.
The bigger picture
This is what we mean when we talk about getting ahead of the curve. The objective isn’t simply to give businesses a button that says Submit to DEFRA. It’s to make digital reporting fit naturally into the way they already manage work.
We’re still developing the functionality alongside DEFRA. By working on the process now, we’re giving ourselves, and our customers, time to understand what’s required and build the best solution to fit.
