The festive season is fast approaching, and this year will be a Christmas like no other. Businesses are not only navigating the Covid-19 restrictions, but also figuring out how to best manage the workforce effectively over the holiday.

The season of goodwill and joy can also bring with it a minefield of challenges for managers and directors; from struggling to service demanding clients, to meeting tight deadlines and keeping staff morale high. With the chance for people in the UK to meet with families for the first time in months across a 5 day window, staff holidays and annual leave could present tensions.

Here are our tips for successfully managing your workforce over the festive season:

1. Outsource work to subcontractors you can trust

With more people taking time off, you may need to outsource some of your work to subcontractors. And working with people that you can rely on is crucial. The key here is making the most of your network of trusted stakeholders to hire the right subcontractors. Chances are you have worked with them before, or otherwise you could ask industry contacts for their recommendations.
With Okappy Portal+ you can allocate work to subcontractors at no extra effort or cost. Simply invite them as a connection to the system and send them a job! They can then update the progress of your job as they go; ensuring you are kept in the loop and reducing some of the stress involved in working with someone new.

2. Boost staff morale

According to a survey by Accountemps, over a third (35%) of workers reported feeling more stressed during the holiday season. The biggest sources of stress include balancing work duties with holiday events (32%), taking time off and coming back to a heavy workload (23%), and having fewer coworkers to take on some of the duties (18%). Throw Covid-19 in the mix and we could be in for a rough ride.

As managers and department directors, it’s your responsibility to look after your workforce in the best way you can. Celebrate the end of a tough year by giving back and offering people some sort of christmas perk. You could run a competition or a virtual secret santa. A little can go a long way in making people feel valued.

3. Manage the workforce smoothly with Okappy Portal+

If 2020 hasn’t already highlighted your need for a simple digital workforce management system, then it soon will. Okappy Portal+ will save you time, money and stress. It’s easy-to-use, so you can get up and running in record time. And any short amount of time spent implementing the new system will soon pay back in the amount of time saved in the long run!

“It’s saved me as an individual, around 20-30 hours a week, which is over half my working week! Overall for the company, it’s a lot more than that.” – Kale Grieves, director at Liquid and Gas Ltd

“We have all our clients set-up on the system with all of their contacts. Using Okappy Portal+ means less copying and pasting from one system to another. It’s perfect for us! For anyone that is considering trying out the system, all I have to say is to 100% do it! It saves you so much time!” – Brook Clements, Director at Clemlec Ltd

Ready to make your life easier with Okappy?

Give us a call on +44 (0) 207 099 56 98, check out our free trial or request a demo to see Okappy Portal+ in action!
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